Tips on Visiting a Member of Congress
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Suggestions for a Personal Visit
Meeting with a member of Congress, or congressional staff, is a very effective way to convey a message about a specific issue or legislative matter. Below are some suggestions to consider when planning a visit to a congressional office.
Plan Your Visit Carefully:
Be clear about what it is you want to achieve, determine in advance which member or committee staff you need to meet with to achieve your purpose.
Make an Appointment:
When attempting to meet with a member, contact the Appointments Secretary/Scheduler. Explain your purpose and whom you represent. It is easier for congressional staff to arrange a meeting if they know what you wish to discuss and your relationship to the area or interests represented by the member.
Be Prompt and Patient:
When is time to meet with a member, be punctual and be patient. It is not uncommon for a member of Congress to be late, or to have a meeting interrupted, due to the member's crowded schedule. If interruptions do occur, be flexible. When the opportunity presents itself, continue you meeting with a member's staff.
Be Prepared:
Whenever possible, bring to the meeting information and materials supporting your position. Members are required to take positions on many difference issues. In some instances, a member may lack important details about the pros and cons of a particular matter. It is, therefore, helpful to share with the member information and examples that demonstrate clearly the impact or benefits associated with a particular issue or piece of legislation.
Be Political:
Members of Congress want to represent the best interests of their districts or state. Whenever possible, demonstrate the connection between what your requesting and the interests of the member's constituency. If possible, describe for the member how you or your group can be of assistance to him/her. Where it is appropriate, remember to ask for a commitment.
Be Responsive:
Be prepared to answer questions or provide additional information, in the event the member expresses interest or ask questions. Follow up the meeting with a thank you letter that outlines the different points covered during the meeting, and send along any additional information and materials requested.